Vice President -- MnABB

Organizational Relationship: Receives direction from the Association President, Board of Directors and Education Coordinator.

Position Overview: Coordinates all aspects of Association annual meeting or other special meetings as directed by the Board of Directors.

Term of Office: The vice-president is elected at the annual business meeting and shall serve on the Board of Directors for a term of one year; and assumes the office of President-Elect immediately following the next annual meeting.

Position Duties/Expectations:

Duties

Expectations
  1. Organizes, plans and coordinates annual meeting.
  1. Selects program and workshop committee members. Guides program committee in selection of topics, workshops and speakers.
  2. Determines date and location of meeting.
  3. Determines budget and registration fees for the meeting. Submits summary to Board for approval and forwards all bills to Treasurer.
  4. Coordinates contract negotiations for meeting room facilities, refreshments and meals, social programs, hotel rooms for overnight stay, printing company for registration brochures, signage, publicity contacts, and other support serves as necessary.
  5. Coordinates continuing education credits with Education Committee Chairperson.
  6. Coordinates contacts with speakers and moderators with Workshop Committee Chairperson.
  7. Provides welcome and opening comments at the meeting; greets speakers and presents honoraria.
  1. Prepares or oversees preparation of annual meeting summary.
  1. Summarizes registration of general session and workshops.
  2. Summarizes meeting evaluations and reviews at Board meeting.
  3. Forwards names and addresses of meeting participants to Membership Committee Chairperson to update mailing lists.
  4. Prepares appreciation letters for speakers, moderators, and others who helped with the meeting.
  5. Maintains records of meetings for the previous three years and forwards these records to the next program committee chairperson.
  1. Assists Association President with duties
  1. Assists Association President with duties and assumes the duties of the Association President in his/her absence.